Tips for a Successful Booth
- Arrive the day before to drop off the bulk of your items and avoid the Saturday morning rush.
- Bring your supplies in easy to carry and stack boxes. Label all of your supplies and equipment with the name of your organization and booth number. While there will be volunteers to assist, a hand truck or cart for carrying your items might be helpful.
- Make sure all members of your team see the exhibitor information packet and understand fair logistics.
- Bring a table cover, the rented tables are unattractive.
- Since all exhibitors are required to stay until the end of the fair (4pm), schedule shifts or have someone relieve you for a lunch break.
- Draw a crowd with an interesting display and interactive activities in your space. Children’s activities are particularly effective to build a crowd.
- We are working to produce zero waste at this event. Exhibitors may not hand out plastic or plastic covered items.
- Be prepared for the weather. Some fairs are cold and drizzly, some are hot and sunny. Pop‐up tents are the best way to be prepared for either condition, and bring plenty of water, sunscreen, and cold weather gear if the weather calls for it. If there is a chance of severe weather for all or part of the day the fair will be held indoors.
- Does your organization have a tie to sustainability that may not be obvious to visitors? Be sure to share how your organization is working to protect the planet.
Exhibitor Guidelines and Policies
Vendors and exhibitors are screened for their commitment to sustainable business practices or products. PEA reserves the right to determine whether any company, organization, or product is eligible for inclusion in the fair based on variety and whose values are most in line with our mission to educate and empower, build community, and inspire action to create a more environmentally sustainable community. This determination may be made at any time before or after the booth registration.
Vendors and exhibitors who do not comply with Rules & Regulations or who are deemed inappropriate for the fair may be denied participation in future years.
The Earth Day Fair is held rain or shine. Booth/Registration fees are non-refundable.
Guidelines for Food Vendors
- Priority food spots will be given to those selling organic and/or locally grown food.
- Tea and coffee must be Fair Trade.
- Single-serve items such as potato chips bags or granola bars are not permitted at the fair.
- All products used for food service must be either recyclable or compostable.
- Glass bottles and aluminum cans are allowed. Individual plastic water bottles are not permitted.
- Plastic recycling services are limited in Winston-Salem. No plastic clamshell containers are allowed, even if they have a recycling symbol on them. While we prefer compostable cold drink cups, we will also accept plastic cups with the #5 recycling symbol on them.