Exhibitors and Sponsors

Exhibitors and Sponsors Committed to Sustainability

Registration for exhibitors and sponsors is now closed. 

Current exhibitors and sponsors, find everything you need to know about setting up at the fair in our Exhibitor Guide. 

 

Exhibitor Information Highlights

The 2019 Piedmont Earth Day fair will be held on Saturday April 13, 2019, 10 am - 4 pm at the Winston-Salem fairgrounds. This event is Rain or Shine.
Early Drop Off: You are encouraged to set up your tent and drop off supplies between 4:00 pm and 7:00 p.m. the evening before the fair - Friday, April 12. Overnight security is provided and the fairgrounds are fenced. However, neither PEA nor the Winston-Salem fairgrounds will be responsible for loss or damage to any equipment or supplies left onsite overnight.
 

Check-in and Set Up, Saturday, April 13: Check-in begins at 7:00 am. All participants must be checked-in by 8:45 am. No exceptions. All vendors will enter the fair from Gate 9 (421 W. 27th Street). There will be volunteers to help you with loading and unloading.

Booth Details: All booth spaces are 10’ x 10’ and PEA will supply one 8’ table and two chairs for each booth space. A canopy is highly recommended and may be rented through PEA for $100 (Deadline April 1). Electricity to vendor booths will be provided as requested to those paying the additional fee ($100) or to platinum and above sponsors who request electricity. Vendors using electricity should bring extension cords 50-100ft long.

Check-out: Booths may not close before 4:00 pm. No exceptions. Booths should be dismantled and booth space completely cleared by 5:00 pm.

Severe Weather: The fair will go on outside as planned unless there is severe weather forecasted for all or most of the day. All booths should have proper cover to protect from rain and/or sun. In case of severe weather, the fair will relocate to inside the Education Building.

Zero Waste Challenge: The fair is a zero-waste event, meaning that we do not produce landfill waste in order to minimize the environmental impact of the fair and further our mission to educate the community about sustainability. Vendors and exhibitors should familiarize themselves with our zero waste policies and help us achieve this challenge. Compost and recycling receptacles will be provided at the fair. Trash receptacles will not be available.

Food and Water: Vendors selling or sampling food or beverages are required to use recyclable or biodegradable/compostable serviceware. Only all-natural food, free of antibiotics, growth hormones and chemical additives may be offered; organic and/or locally grown is preferred when possible. Tea and coffee must be fair Trade. Bottled water is not permitted at the fair.

Paper Products and Promotional Material: Vendors are encouraged to minimize, shrink and/or reduce the amount of paper handouts they offer. Please consider the long-term use of give-aways and limit them to items that our guests are highly likely to use. No individually wrapped give-away items are allowed.

Tips for a Successful Booth

  • Arrive the day before to drop off the bulk of your items and avoid the Saturday morning rush.
  • ​Bring your supplies in easy to carry and stack boxes. Label all of your supplies and equipment with the name of your organization and booth number. While there will be volunteers to assist, a hand truck or cart for carrying your items might be helpful.
  • Make sure all members of your team see the exhibitor information packet and understand fair logistics.
  • Bring a table cover, the rented tables are unattractive.
  • Since all exhibitors are required to stay until the end of the fair (4pm), schedule shifts or have someone relieve you for a lunch break.
  • Draw a crowd with an interesting display and interactive activities in your space. Children’s activities are particularly effective to build a crowd.
  • We are working to produce zero waste at this event. Exhibitors may not hand out plastic or plastic covered items.
  • Be prepared for the weather. Some fairs are cold and drizzly, some are hot and sunny. Pop‐up tents are the best way to be prepared for either condition, and bring plenty of water, sunscreen, and cold weather gear if the weather calls for it. If there is a chance of severe weather for all or part of the day the fair will be held indoors.
  • Does your organization have a tie to sustainability that may not be obvious to visitors? Be sure to share how your organization is working to protect the planet.

Exhibitor Guidelines and Policies

Vendors and exhibitors are screened for their commitment to sustainable business practices or products. PEA reserves the right to determine whether any company, organization, or product is eligible for inclusion in the fair based on variety and whose values are most in line with our mission to educate and empower, build community, and inspire action to create a more environmentally sustainable community. This determination may be made at any time before or after the booth registration.

Vendors and exhibitors who do not comply with Rules & Regulations or who are deemed inappropriate for the fair may be denied participation in future years.

The Earth Day Fair is held rain or shine. Booth/Registration fees are non-refundable.

Guidelines for Food Vendors

  • Foods must be free of antibiotics and growth hormones; organic and/or locally grown is preferred when possible.
  • Tea and coffee must be Fair Trade.
  • Single-serve items such as potato chips bags or granola bars are not permitted at the fair.
  • All products used for food service must be either recyclable or compostable.
  • Glass bottles and aluminum cans are allowed. Individual plastic water bottles are not permitted. 
  • Plastic recycling services are limited in Winston-Salem. No plastic clamshell containers are allowed, even if they have a recycling symbol on them. While we prefer compostable cold drink cups, we will also accept plastic cups with the #5 recycling symbol on them. 

Compostable Serviceware for Food Vendors
All products used for food service must be either recyclable or compostable. Many companies offer compostable serviceware for an economical price. Please let us know if you would like help finding compostable serviceware. Please use only unbleached paper napkins--you can provide your own or order them through Gallins.  
 
Health Department Requirements
Most Food and Beverage Vendors are required by the Forsyth County Department of Public Health to obtain a Temporary Food Service Permit.  The fee for this permit is $75.00. PEA is required to collect the completed applications for all of our food vendors and submit a packet to the Health Department at least 30 days prior to the event. Please complete your application form and send a check for $75.00 made out to Forsyth County Dept. of Public Health NO LATER THAN March 15th. You can deliver it in person during normal business hours to Kilpatrick Design at 801 North Trade Street, Winston-Salem OR contact Lisa at 828-337-5909 to pick it up.
 
Food Trucks do not need a temporary food service permit, but must have a permit to serve food in Forsyth County. Vendors only selling ice cream, baked goods or coffee are not required to submit a form. If you are unsure if you need to obtain a temporary food service permit, please contact the Health Department at 336-703-3225.

Exhibitors at the 2019 Earth Day Fair

*Earth Day Fair Sponsors are listed in bold
 

a/perture cinema
Angie's Italian Ice
Appalachian Voices
AT&T
Baby & Co
Bath Fitter
BeersNGears
Bhakti Yoga of NC
Bookmarks
Brittian Chiropractic Center
Cafe Gelato
Camel City HempCamel City Hemp is a family owned business located in Winston-Salem, North Carolina. With grow partners located around the USA, our Hemp is sourced from select genetics, grown, processed, and manufactured under the highest industry standards. We are committed to scientifically formulate and deliver the purest, most effective product to the consumer, ensuring all products are Third Party Lab Tested, 100% Natural, Organic, Non-GMO, and rich in active Cannabinoids and Terpenes. 
Cartridge Superstore
Citizens' Climate Lobby
City of Winston-Salem
Dewey's Bakery
doTERRA
Duke Energy/ Piedmont Natural Gas
Foothills Coffee
Foothills Brewing
Forsyth Area Critical Thinkers
Forsyth Audubon
Forsyth Country Day School
Forsyth County Beekeepers Association
Forsyth County Democratic Party
Forsyth County Public Library
Friends of The Central Library
Gateway Nature Preserve
Ghassan's Fresh Mediterrian Eats
Hanes Park Community Volunteers
Ilse Watkins, Norwex Independent Sales Consultant 
InnerLight Holistic Healing
Institute for Planetary Renewal
Kaleideum
Kaylynskozys
King Queen #1 Haitian Cuisine
LeafFilter Gutter Protection
McCarthy Metal Roofing
Middle of the Root, Inc
Mindul Supply Co. 
Minglewood Farm & Nature Preserve Minglewood is a non-profit outdoor learning center located in the foothills of Surry County, NC. Our mission is to teach sustainable farming and environmental stewardship. We connect students to the natural world through education, enabling them to become and stewards of the world around them.
Modern Automotive
Mojito Mobile Kitchen, LLC
Mousavi Farm & American Innovative Beekeeper
NC Solar Now
North Carolina Conservation Network
North Carolina Green Party
NC Solar Now
Office of Early Learning/ Winston-Salem Forsyth County Schools
Omnisource
Owl's Roost Wildlife Education
Paradise Home Improvement
Piedmont Authority for Regional Transportation (PART)
Piedmont Environmental Alliance
Piedmont Land Conservancy

Preservation Forsyth
Reece Builders & Aluminum Co.
Renu Energy Solutions 
Salem Delights
Sawtooth School For Visual Art
Shaklee
Share International Southeast
Siemens Energy, Inc
Sierra Club Foothills Group

Signora Solar
Southern Energy Management
Stagecoach Family Chiropractic
TEEM &  Parkway UCC
The Energy Store
The Montessori School of Winston-Salem
Tiger Kim's World Class Tae Kwon Do
Triad Air Awareness
Triad Buying Co-op
Unitarian Universalist Fellowship of Winston-Salem
Universal Windows Direct
US Home Exteriors
Volvo Group of Companies
WFU Office of Sustainability
Winston-Salem Forest Bathing
Yadkin Riverkeeper
Young Environmentalists

 
  •  

Gold Sponsors 

  • Duke Energy/Piedmont Natural Gas    Foothills Brewing     Forsyth Country Day School    HanesBrands                       
  • The Montessori School of Winton-Salem
  •  

Silver Sponsors

  • Beta Verde / Cobblestone Farmers Market     Modern Automotive   
  • NC Sierra Club Foothills Group
  • PART     Reynolda House Museum of American Art     Robin Craig Photo     Siemens Energy, Inc.    Temple Emanuel Winston-Salem    Triad Air Awareness

Bronze Sponsors

  • Forsyth Audubon Society     Forsyth Family Magazine 
  •  Nu Expression     Piedmont Land Conservancy
  • Summit School       TS Designs
  • Unitarian Universalist Fellowship of WS      Yadkin Riverkeeper   

Environmental Debate & Education Program Sponsors

88.5 WFDD     Northwest Geoscience     Wells Fargo

Program Partners

Bookmarks     Kaleideum      Roots First Design     Sawtooth School for Visual Art

Friends of the Fair

  • a/perture cinema      Custom Homes by Hamrick      Ethos Engineering      Express Graphics      Freedom Creative Solutions      Gallins Family Farm      Moutain Park Spring Water      Scruggs Leadership      The Olio      Triad Moms on Main      Wake Forest University EMS      
  • Kozie Bartow     Stephanie Bennett     Tim & Karin Binkley     Bill & Eileen Blancato     Valerie  & John Brockenbrough     Jack & Susan Campbell                Mark Cohn     Lila Cruikshank    Dedee Delongpre Johnston       Jim & Nancy Fields     Anne & Will Fleeson     Richard & Jessica Gordon     Bobbie Gordon
  • Charlotte Hanes      Jim Hanes     Laura Hortal     Ed Hunsinger, Sr       Annie Jenkins      Mary & Randell Jones    Rajesh & Stephanie Kapileshwari          Megan Kilpatrick     Terri LeGrand     Don Lendle     Josh & Janet Loew     Wanda Maloney     Richard G. Moye Jr.     Lisa Northrop     Alan Palmiter     
  • Gus & Linda Preschle     Trevor Shelton     Allen & Jane Smart     John & Barbara Sprainitis     Sarah Squire     Nicole & Brian Stebbins     Bud Stentz     Gayle Tuch     Patrick Turner     Claire & Randall Tuttle    Brad & Amanada Zabel     Lei Zhang