Become an Exhibitor

Your company or organization at the biggest environmental event in the region

The Piedmont Earth Day Fair brings together the Triad’s leading companies and organizations committed to sustainability. As the largest Earth Day celebration in the region, we have hosted crowds as large as 8,000 people at our event.

Register today to confirm your space at this year's fair on April 13, 2019

Business Registration

Non-Profit Registration

Included with your exhibitor registration:

  • 10x10 exhibitor booth space
  • One 8-ft table and two folding chairs
  • Free exhibitor parking
  • Company/organization name listed in the Piedmont Earth Day Fair Program distributed at the fair entrance.
  • Company/organization name listed on the PEA website

Optional Add ons:

Premium Marketing Package, $125 
  • PEA Business/Non-profit Membership
  • Company/Organization Name highlighted in the event program
  • Expanded listing on PEA's website including a link to your website and a 50-word company/product description
Ultimate Marketing Package, $200
  • All the benefits of the Premium Marketing package 
  • Company/organization profiled as an "Exhibitor Spotlight" in a pre-event enewsletter distributed to more than 3,000 people
  • Your 4-color 1/3 page ad in the event program 
  • Pre-event social media shout out including your booth number.
  • Premium booth location at the event
Ads in Earth Day Fair Program

Tips for a Successful Booth

  • Arrive the day before to drop off the bulk of your items and avoid the Saturday morning rush.
  • ​Bring your supplies in easy to carry and stack boxes. Label all of your supplies and equipment with the name of your organization and booth number. While there will be volunteers to assist, a hand truck or cart for carrying your items might be helpful.
  • Make sure all members of your team see the exhibitor information packet and understand fair logistics.
  • Bring a table cover, the rented tables are unattractive.
  • Since all exhibitors are required to stay until the end of the fair (4pm), schedule shifts or have someone relieve you for a lunch break.
  • Draw a crowd with an interesting display and interactive activities in your space. Children’s activities are particularly effective to build a crowd.
  • We are working to produce zero waste at this event. Exhibitors may not hand out plastic or plastic covered items.
  • Be prepared for the weather. Some fairs are cold and drizzly, some are hot and sunny. Pop‐up tents are the best way to be prepared for either condition, and bring plenty of water, sunscreen, and cold weather gear if the weather calls for it. If there is a chance of severe weather for all or part of the day the fair will be held indoors.
  • Does your organization have a tie to sustainability that may not be obvious to visitors? Be sure to share how your organization is working to protect the planet.

Exhibitor Guidelines and Policies

Vendors and exhibitors are screened for their commitment to sustainable business practices or products. PEA reserves the right to determine whether any company, organization, or product is eligible for inclusion in the fair based on variety and whose values are most in line with our mission to educate and empower, build community, and inspire action to create a more environmentally sustainable community. This determination may be made at any time before or after the booth registration.

Vendors and exhibitors who do not comply with Rules & Regulations or who are deemed inappropriate for the fair may be denied participation in future years.

The Earth Day Fair is held rain or shine. Booth/Registration fees are non-refundable.

Guidelines for Food Vendors

  • Foods must be free of antibiotics and growth hormones; organic and/or locally grown is preferred when possible.
  • Tea and coffee must be Fair Trade.
  • Single-serve items such as potato chips bags or granola bars are not permitted at the fair.
  • All products used for food service must be either recyclable or compostable.
  • Glass bottles and aluminum cans are allowed. Individual plastic water bottles are not permitted. 
  • Plastic recycling services are limited in Winston-Salem. No plastic clamshell containers are allowed, even if they have a recycling symbol on them. While we prefer compostable cold drink cups, we will also accept plastic cups with the #5 recycling symbol on them. 

Compostable Serviceware for Food Vendors
All products used for food service must be either recyclable or compostable. Many companies offer compostable serviceware for an economical price. Please let us know if you would like help finding compostable serviceware. Please use only unbleached paper napkins--you can provide your own or order them through Gallins.  
 
Health Department Requirements
Most Food and Beverage Vendors are required by the Forsyth County Department of Public Health to obtain a Temporary Food Service Permit.  The fee for this permit is $75.00. PEA is required to collect the completed applications for all of our food vendors and submit a packet to the Health Department at least 30 days prior to the event. Please complete your application form and send a check for $75.00 made out to Forsyth County Dept. of Public Health NO LATER THAN March 15th. You can deliver it in person during normal business hours to Kilpatrick Design at 801 North Trade Street, Winston-Salem OR contact Lisa at 828-337-5909 to pick it up.
 
Food Trucks do not need a temporary food service permit, but must have a permit to serve food in Forsyth County. Vendors only selling ice cream, baked goods or coffee are not required to submit a form. If you are unsure if you need to obtain a temporary food service permit, please contact the Health Department at 336-703-3225.

Exhibitors at the 2018 Earth Day Fair

*Earth Day Fair Sponsors are listed in bold

All American Gutter Protection
Angie's Italian Ice
Appalachian Voices
Art for Art's Sake
Atomic Solar LLC - supplying renewable energy solutions for customers in North Carolina since 2003
Bath Fitter
Beers and Gears
Brittian Chiropractic Center PLLC
Cafe Gelato
Carin Pulice, Ind. Norwex Consultant
Cartridge Superstore
Champion Window Company of Greensboro
Children's Home Society of NC
Citizens' Climate Lobby
City of Winston-Salem
Cob Cottage Gifts
Committee to Elect Terri LeGrand
DENT: a Creative ReUSE Center (WS)
Dewey's Bakery/Blue Ridge Ice Creams
Dry Cleaning Central
Du Mexique
Duke Energy
Elite Water Systems
Fanimal
Foothills Brewing
Forsyth Audubon

Forsyth County Beekeepers Association
Forsyth County Democratic Party
Forsyth County Public Library
Friends of The Central Library
Fuzzy Friends Pet Food Pantry A Ministry Of St Anne's Church
Gateway Nature Preserve
Ghassan's Restaurant
Great Outdoor Provision Co.
Habitatfor Humanity ReStore
HealthSTART/Shaklee
Healthy Home Distributors, Inc.
Hickory Tree Turkey BBQ
InnerLight Holistic Healing
ISKCON of NC
Jefferson Elementary School World-Changers
Jenny Marshall for US House
Kaleideum
King Queen #1 Haitian Cuisine
Krishna's Henna/Gopi Arts
LeafFilter Gutter Protection
McCarthy Metal Roofing
Middle of the Root, Inc
Minglewood Farm & Nature Preserve - an outdoor learning center and resource for outdoor education concentrating on sustainable farming, environmental stewardship and encouraging our connections to land and nature, located in Surry County.
Modern Automotive
Mousavi Farm
Natural Home Lite
NC Sierra Club Foothills Group
NC Solar Now
North Carolina Conservation Network
North Carolina Green Party
North State Environmental, Inc.
NYR Organic US Independant Consultant
One Small Stone
Passanante's Home Food Services
Piedmont Authority for Regional Transportation (PART)
Reece Builders & Aluminum Co.
Renu Energy Solutions - a full-service solar power installer helping Carolinians take charge of their energy one home, one business, and one neighborhood at a time.
Retro Art Ware
Salem Delights
Sawtooth School For Visual Art
Share International
Shore Farms Organics
Siemens
Smile Starters
Southern Energy Management
Speak Out for Circus Animals
Stagecoach Family Chiropractic
Summit School
Tar Heel Basement Systems
Temple Emanuel Winston-Salem
The Black Belt Soap Company, LLC
The Montessori School of Winston-Salem
Tiger Kim's World Class Tae Kwon Do
Unitarian Universalist Fellowship of Winston-Salem
US Home Exteriors
Volvo Group of Companies
Wildlife Rehab Inc
Yadkin Riverkeeper
Zoe b Organic