Exhibitor Information

Registration Deadline:  February 19, 2010

(links to the registration pages are at the bottom of this page)

Thank you for your interest in hosting a booth at the 5th annual Piedmont Earth Day Fair.  We are excited to be producing one of the largest Earth Day fairs in the state.

You may download information packets here:

     Exhibitor Information (non food) pfd download
     Exhibitor Information (food vendors only) pdf download

Mission
The mission of the Fair is to educate the public on how to live sustainably. Living sustainably requires that human activity consume nature's resources at a rate that can be replenished naturally.  We are seeking booth participants whose messages will reinforce our mission.

Check In
Exhibitors will be required to check in no later than 8:30 am and stay until 5 pm.  No exceptions.  The event will be held rain or shine. The Fair will be outside on Davis field (a larger location than last year). We have reserved indoor space in the event of severe weather.  

Booths
Booth spaces are 10 feet by 10 feet.  Booth space rental includes one 8 ft table and two chairs.  Participants must provide their own tents, if desired.  PEA highly encourages the use of tents to protect from sun and rain.  The Fair will remain outside if there is light rain or passing showers.  Your booth will be located on grass.

Zero Waste
This will be a Zero-Waste event. Upon receipt of your registration, we will send you a comprehensive vendor packet to assist you in this goal.  

Registration
The exhibitor fee does not include membership.  PEA members receive a discount on the price of their booth.  If your organization is not already a member, or your membership expires before April 17, 2010, you can join or renew as part of your registration.  Joining PEA is optional and not required to host a booth. To inquire about the status of your membership, please email Amy Oves, Membership Coordinator, at AOves@peaNC.org.

Registration Deadline
Although we are moving to a larger, more easily accessible location within the Wake Forest campus, we are not increasing the number of booth spots available. We sold out of booth space the last two years, so book your spaces early.  A late fee of $10 per booth space will be added after February 19, 2010, if any spaces remain at that time.

Booth Registration Fees

For Profit Business

• $95 for first space (PEA members receive $45 discount)
• $60 for an additional space

Non Profit, Gov’t or Farm

• $55 for first space (PEA members receive $20 discount)
• $40 for an additional space

PEA Membership (optional)

• For Profit Business: $50
• Non Profit, Gov’t or Farm: $25

Electricity

• $75, limited availability (The cost for this service includes set-up, cord rental, on-site technical support, and the purchase of carbon off-sets.)

Donations

• Please consider making an additional gift to support Piedmont Environmental Alliance community education programming.

Friend of the Fair

Be a Friend of the Fair and your booth fee and membership is included!  (sorry, membership discount cannot be taken off sponsorship fees but existing members will get 12 months added to their membership)

• For Profit Business: $250
• Non Profit, Gov’t or Farm: $150

Friends of the Fair receive the following benefits:

• sponsorship listing on our website
• sponsorship listing on the fair map
• sponsorship window cling for your place of business.
• a free single 10’x10’ booth space with table and chairs
• a one-year membership in PEA (1/1/10 – 1/1/11), or 12 month renewal extension
• a one-year listing in the PEA eco-directory, if qualified
• premium booth location based on your organization’s needs
• early booth assignment
• an Earth Day Fair Sponsor “button” for your website

Registration

Select the appropriate option below to register.  You may elect to pay by credit card or mail-in a check as instructed.  If you pay by credit card, you will be sent to a secure site for payment. 

***** PLEASE NOTE:  WE HAVE RECENTLY BEGUN A WAITING LIST.  THERE IS STILL A CHANCE TO RECEIVE A BOOTH SPOT.  IF YOU ARE INTERESTED IN BEING PLACED ON THE WAITING LIST, PLEASE REGISTER AND SELECT "PAY BY CHECK" AS YOUR PAYMENT OPTION.  DO NOT MAIL-IN ANY MONEY UNLESS YOU RECEIVE AN EMAIL FROM OUR EXHIBITOR COORDINATOR, PATTI HUBBARD, INDICATING THAT YOU HAVE RECEIVED A SPOT.  PATTI WILL LET YOU KNOW ONE WAY OR THE OTHER AS SOON AS SHE IS ABLE. IF YOU HAVE QUESTIONS, PLEASE EMAIL INFO@PEANC.ORG.  THANK YOU.  *******

Register as a For-Profit Business

Register as a Non-Profit, Gov't, or Farm